Forms

Consultation of theses is permitted for research purposes.

It is strictly forbidden to reproduce degree theses by any means, as these are works protected by copyright. Reproduction is permitted only and exclusively with the written authorization of the author or any heirs.

Please remember that students and undergraduates must enter the personal details and email address of their contact professor/supervisor in the appropriate form (as required by the Teaching Commission of the Academic Senate on 12 December 2017).

Below you can access the request form by choosing your preferred authentication method:

1. Users with credentials United SCU (teaching and administrative technical staff, students)
   For doctoral students: please use the edu.unito.it credentials if the request is aimed at drafting the doctoral thesis or related research.

2. Users with credentials SPID or CIE

3. Access without credentials United SCU, SPID or CIE

Below are some frequently asked questions and instructions regarding the module consultation of degree theses. For questions and general information on consulting the theses, please refer to page dedicated to service.

COMPLETING THE FORM

1. Privacy
   The first section of the form deals with information on the processing of personal data, which can be consulted in its entirety in the document indicated in the form.
   After confirming that you have read the information, you can give or deny consent to the processing of your data to receive information via email on exhibitions and cultural events organized by the Archive.

2. Applicant
   What personal data must be included in the request form?
   The form requires personal details (in this section) and main contact details (in a later section).
   In particular, you must provide: name and surname, tax code, an identity document with related details (type, issuing body, number, date of issue), and contact details (email address and telephone number).
   Note: depending on the authentication model chosen to access the form, some of these fields may be pre-populated automatically by the system and cannot be modified. In any case, all mandatory fields are indicated and must be completed in order to send the application.
   
   What identity document data are required? What types of ID are accepted?
   The form requires the data of a valid identification document if you are not using a UniTO, SPID or CIE digital identity. There is a "Type of document" drop-down menu in which it is possible to choose between various types of accepted documents: Identity card, Passport, Driving licence, Nautical licence, Weapons licence, Pension booklet, or Identification card mod. AT/BT (State).
   After selecting the type, the form will ask you to fill in the fields relating to "Issued by" (the body that issued the document, e.g. Municipality of Turin or Milan Police Headquarters), "Document number" and "Issuance date". These fields will become mandatory once the type of document has been chosen. It is not necessary to attach a scanned copy of the document to the online form.
   Note: if you log in with UniTO, SPID or CIE credentials, the form will not ask you to enter your identity document data, because your identity is already verified at login.
   
   Is the "Matriculation number" field mandatory? Do I need to enter it manually?
   The Matriculation field concerns the university matriculation number and is only relevant for UniTO students. By accessing the form with your University credentials, the field will be pre-populated.
   
   What does "Reason" for the request mean and which option should I select?
   In the form you will be asked to indicate - obligatorily - the reason why consultation of the theses is requested. There are two possible choices:
     - Select "Teaching (in-depth study to complete your thesis and/or support for curricular activities)" if you are a student/undergraduate (of UniTO or another university) and consulting the theses helps you to write your thesis or for any other curricular activity (for example research for exams, reports for seminars, etc...).
   By selecting this option, the form will request additional information relating to your thesis and the referring teacher/supervisor.
     - Select "Scientific or professional research" if the consultation of the theses is aimed at other research purposes or in case of loss of your thesis.
   This option covers any use for study and research purposes without educational purposes.
    

   Attention: if you are a student with an active career, you must select "Educational purposes (in-depth study to complete your thesis and/or support for curricular activities)" as the reason, as consulting your theses is related to your role as a student.
   A manual check of the tax code will be carried out by the staff: if the tax code is associated with an active student career, the request will be automatically rejected if the reason "Scientific or professional research" has been selected.
   
   I am a student/graduating student and I have selected "Didactics (in-depth study to complete your thesis and/or support for curricular activities)": what additional information should I provide in the form?
   In this case the form requires some information on the course of study and on the current thesis or research topic. You will need to fill in the following additional fields (all mandatory):
     - Degree Course: the name of the study course in which you are enrolled (for example, “Master's Degree in History of Art”. Doctoral students can indicate the doctoral course).
     - Title of the thesis or research topic: the provisional or definitive title of your thesis or the topic you wish to investigate further.
     - Referent teacher/supervisor: the name and surname of the referring professor of the course or of the supervisor of your degree thesis or of the tutor of your doctoral thesis.
     - Email of the contact teacher/supervisor: the institutional email address of your contact teacher/supervisor, to which the system will automatically send a copy of the consultation request.
     - Confirmation of information to the referring teacher/supervisor: a mandatory confirmation box in which you declare that you have informed your contact teacher/supervisor regarding the request for thesis consultation.
   
   Will the professor teaching/supervisor of my thesis be contacted by the Archive? Why do I have to provide your email?
   Yes, the form system provides that a copy of the request is automatically sent to the indicated teacher. This serves to guarantee maximum transparency and compliance with academic practices: the teacher will know that a request has been made to consult certain theses for their research.

3. Thesis
   I mandatory fields to be included for each thesis requested are: "Author(s), "Title" and "Year".
   This information is essential to be able to identify the thesis and verify that it is actually preserved by the Archive.
   If you do not know the academic year in which the thesis was discussed, you can enter "0"; in any case it is advisable to enter even indicative data, to facilitate the search.
   The "Supervisor", "Structure (Faculty, School, Department)", "Thesis Code or URL" and "Notes" fields are optional.
   However, please take that into consideration each additional data allows greater possibilities of identification and retrieval of the requested thesis, therefore filling in all possible fields is encouraged.
   To request more than one thesis for consultation, click the "Add thesis" button.
   
   What does “Structure (Faculty, School, Department)” mean in the thesis information?
   The Structure field refers to the faculty, school or department where the thesis was defended (for example, Faculty of Law or Department of Physics).
   
   What should be entered in the "Thesis Code or URL" field?
   In this field it is possible to provide a further identifier of the thesis, depending on where the information on the thesis itself was found:
     - for theses in paper format preserved by the Historical Archive (in particular theses prior to 2009, not available in digital format), there is an identifying number of the thesis in the public catalog of the Archive, called "Code".
     - for theses found on UniTesi (the digital archive that contains the metadata of the theses discussed starting approximately from 2009), there is a URL in the "Information" box at the top right, associated with each card in the catalogue. You can copy and paste that URL - this will allow immediate reference to the digital card.
   The Code/URL field is not mandatory, but it is strongly recommended to insert it if you have one, because it speeds up the verification and recovery of the thesis.
   
   What is the "Notes" field in the thesis list for?
   The Notes field is a free space in which you can add any additional information deemed useful regarding the requested thesis.
   
   How many theses can I request with a single application? Is there a limit?
   Yes, there is a limit. The form allows you to enter al maximum 5 theses for each single request.
   The limit is established for logistical and security reasons, in particular for paper theses, placed in an external warehouse.
4. Contacts
   In this section you will need to provide valid contact details, necessary for the Archive to be able to contact you regarding the request, in any eventuality.
   The "Personal email" field is mandatory only if you have not logged in using SCU UniTo, SPID or CIE credentials. We ask you to kindly fill it out in any case, to make contact easier.
5. Summary
   At this point it will be possible to view a summary of the completed form, including all sections; please reread and check the correctness of the information entered.
6. Send
   The last step is to click "Send" to submit the application.
   Depending on the authentication model chosen, multiple confirmations may be required before final sending.
   The form will be sent when the message appears: The request was sent successfully. On the same screen, the identification data of the request will be provided and an automatic confirmation email will be sent by the system.
    

INFORMATION ABOUT THE FORM AND APPLICATION PROCESSING

• Is it possible to save the form halfway through filling out and resume it later?
  Yes, the form offers the "Save in draft" function which allows you to save the data entered and resume filling it later without losing it. At the bottom of each main section of the form, there is a "Save to Draft" button on the right. By clicking on the button all the fields filled up to that point will be saved as a draft in the system. It will then be possible to exit and re-enter the portal at a later time to complete the application.
  Note: to use this function you must be authenticated with SCU UniTo, SPID or CIE credentials (the draft is associated with your account). 
  Please remember that saving as a draft is not the same as sending the request: once you have finished completing the form, you will need to press "Send" so that the application is actually forwarded to the Archive. The draft is useful to avoid having to fill everything in one session or to have the data verified before sending.

• I have sent the consultation request. What are the next steps?
  The Archive staff will process the request as quickly as possible.
  It should be taken into account that, depending on the format of the thesis (paper or digital) requested, the subsequent steps will undergo slight variations.
  After appropriate checks, the application may be approved or rejected (in the latter case the reason for the rejection will be explained).
  Following the approval of the application, the possible scenarios there will essentially be three:

1. in case of request for consultation of theses in digital format (after 2009, available on UniTesi) the procedure will take place, except in particular situations, within the MOOn system. Once authorization for consultation has been obtained from the author of the thesis (by the office), the Archive will send the protected PDF file of the thesis. The sending will be repeated exclusively for all the theses for which consultation has been authorised;
2. in the event of a request to consult theses on paper or on CD, prior to 2009, following approval of the application, the instructions for consulting the documents will be sent to the email address indicated during compilation, outside the MOOn system. It should be kept in mind that the times for consulting paper or CD theses are longer, as they are placed in an external deposit and the withdrawal takes place once a week;
3. in the case of "mixed" requests (paper theses and on CD or digital) inserted in the same form, the procedure will be similar to that indicated in point 2.

NOTE: we invite you not to respond to automatic emails sent by moon_noreply@csi.it, to which the Archive will not be able to respond.